Confidential Lists
Stay ahead of inside information obligations by using confidential lists to control sensitive information and seamlessly upgrade to full insider lists when the time comes.
Anticipate Inside Information with Confidence
Confidential Lists provide a proactive way to record who has access to sensitive information before it becomes legally disclosable. With Logwise, these lists are simple to create and maintain, and members are notified of the information’s sensitive nature along with their obligations, ensuring confidentiality is upheld.
Built for Financial Market Regulations
Specifically designed around the workflows that matter most to regulated firms.
Trusted & Secure by Design
Built on Microsoft Azure with ISO 27001 certification and GDPR-compliant infrastructure.
Fast to Deploy, Easy to Use
No installation required – start fast with intuitive workflows and onboarding support.
Purpose-Built Features Confidential Lists
Easy List Creation
Set up a new confidential list in seconds. For any project or transaction where information is sensitive, you can start a list by naming the project and adding team members or outsiders involved. Logwise captures each person’s details and automatically collects their confirmations.
Status Tracking & Notes
Each confidential list includes fields to note the current status of the information and any decisions or reviews. This helps compliance officers regularly assess whether the confidential list’s information has tipped into inside information territory, providing context if regulators later ask why disclosure was delayed.
Acknowledgement Alerts
When you add someone to a confidential list, Logwise can automatically notify them that they have access to confidential information. The notification can include expected conduct and can require the person to acknowledge receipt.
Insider List Conversion
If and when the information becomes regulated, you can convert the existing confidential list with one click. All members are seamlessly transferred to a MAR insider list module, and the system will then prompt for any extra details required by MAR and issue the official insider duty notification to all members, requesting confirmation.
Audit-Ready Archives
All confidential lists and their activity are archived securely. Even though confidential lists themselves are not mandated by law, maintaining an archive shows regulators your commitment to best practices. If questioned, you can demonstrate via Logwise records exactly when you deemed information non-public confidential.
Robust Data Security
Confidential really means confidential in Logwise. These lists reside in a highly secure environment with role-based access controls – meaning only specifically authorised compliance managers or project leads can view or edit them.
Trusted by Leading Companies
Frequently Asked Questions
What is a confidential list, and how is it different from an insider list?
A confidential list is an internal log of people who have access to sensitive information before it becomes legally defined inside information. It’s sometimes called a “grey list” or “shadow list.” Unlike a formal insider list (required under MAR once information is inside information), a confidential list is a voluntary best-practice tool. It helps you keep track of who knows about a project in early stages.
When should we use a confidential list?
Use a confidential list whenever you have important, non-public information that might become inside information later. Common scenarios include high-level merger or acquisition talks, early product development secrets, preliminary financial results, or any situation where only a few trusted people are “in the know.” By recording these people on a confidential list, you ensure everyone is aware of the sensitivity and you lay the groundwork for compliance if the info crosses into inside information.
Can Logwise convert a confidential list to an insider list?
Yes. One of Logwise’s strengths is the seamless conversion of a confidential list into a full insider list. All the data you’ve already entered (names, roles, dates added, etc.) will carry over, so you don’t have to start from scratch under time pressure. Once converted, the system will prompt insiders to confirm their obligations under MAR, fulfilling your legal duties. This one-click conversion ensures that the moment information becomes disclosable/inside information, you are fully compliant with MAR Article 18 with minimal effort.
Are confidential lists required by law or regulation?
No, confidential lists are not mandated by MAR or other regulations – they are a best-practice approach. MAR requires formal insider lists when inside information exists. However, regulators encourage good preliminary controls. Maintaining a confidential list shows proactive management of sensitive information. It demonstrates that you took confidentiality seriously even before the legal obligation kicked in.
How does Logwise protect the information on a confidential list?
Logwise employs rigorous security measures to keep your confidential list data safe. Only authorised personnel can access a given confidential list (each list can have its own permissions). Every user action is logged, providing accountability. The data is encrypted and stored on an ISO 27001-certified cloud infrastructure.
Still have questions?
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